Data Analysis & Results, Inc.

4 Steps to Quickly Hiring Contract or Permanent Staff

2018-02-06

Quickly Hire Contract or Permanent Staff without hassle.

Read below for best practices and tips...

Step 1: Refine Your Job Description and Performance Expectations.

Step 2: Streamline Your Hiring Process.

Step 3: Work With A Trusted Staffing Partner.

Step 4: Make Your Offer and Negotiation.

Now to review what is most important to hiring.

Read on to know more about the 4 Steps...

Contact Us to discuss your Staffing needs now!

DA&R is ready to do some of the hard work of hiring for you.

Step 1: Refine Your Job Description and Performance Expectations

We see many organizations with totally outdated, incomplete, and even incorrect job descriptions. Don't be one of them! Remember, goals of your job description are twofold:

Sell qualified candidates on your organization and your job
Set realistic expectations of your hiring process, current work, culture, and future prospects.

Here are some tips:

Concentrate on what the candidate will do.
For example: "You will lead our new customer prospecting team and interact directly with both line and procurement management at local manufacturing plants to reduce their purchasing costs and timelines."
Concentrate on the benefits for the candidate, not what they can do for you...e.g.: "You will gain or refine experience in customer management, business development, and negotiating with Operations on what can and cannot be promised."
Help them understand your culture by being very realistic...
e.g.: "Our teams work long days, since some of our prospects get in early and some leave late. Your day can be flexible as negotiated with your peers to ensure covering the working hours of our prospects and customers."
Let them know the deliverables they will be responsible for and generally how they will be reviewed.
e.g.: "You will update our Customer Relationship Management (CRM) system with every planned and attained prospect and customer communication to both set an example for subordinates and to aid senior management in coaching you on process. You will update and present forecasts and status to peers and senior management. Your growth will depend on how accurately you maintain these documents and how many prospects are converted to customers."
Drop or drastically scale back
- Your organization description. Instead, link to your web and social media About pages.
- Description of your professional, not company, benefits like medical and paid time off. Instead, link to your web for those. Use something like, "Industry leading benefits including medical, paid time off, and more, see www.yourURL.com/benefits for details.
- If you are selling a location, find a couple of links touting how great the area is to live in and link to those. Use something like, "Our staff loves it here and here are two sources of (whatever point you are trying to make, such as low cost of living, great for sub/urbanites, friendly neighborhoods, etc.) such as Relocation guides from local Chambers of Commerce and Realtor firms.

See the infographic here... Just scroll to bottom of our Staffing page. Infographic

Step 2: Streamline Your Hiring Process

When we talk with candidates and dozens of job seekers at our speeches and in discussions to prepare candidates for submission, they are all turned off by lengthy hiring processes. There have been many articles and LinkedIn posts on this topic and most agree, a long hiring process serves no one. We recommend treating your hiring process like any other operations or project process and re-engineer it to have only the steps that are really needed, with specific role and named responsibility with SLAs or time goals so that each step is actually followed. Get rid of the steps that have crept in from probably a dozen or more people who felt they needed to insert a step or two... what has likely become bloated and inefficient. Have a process expert map and apply Lean or other efficiency techniques to it!

Some have said that the presentations and work they do is unpaid. We have even seen some edge cases where interviews include soliciting ideas for improvement that they make without hiring the candidate. Not good... Let us know if you have interest in a follow-on post on Streamlining Your Hiring Process, or if you would like help in paring down what may have become a more complex process than needed...

Here are some tips:

Make your first interview step a phone, Skype, Google Hangout, or other online interview that does not require travel.
Make sure you have a backup interview leader to avoid rescheduling.
Set onsite interviews such that if there is obviously not a fit, you can cut remaining interviews, saving your employees and the candidate time.
Present Your Choice to Objective Advisers in related areas in your organization and be sure to include all interview notes. Culture fit trumps specific expertise almost every time.
Clearly lay out next steps and deadlines for communications. No one likes these things to drag on. If you want to leave candidates with a good taste in their mouth, be diligent with your brief follow-ups and include any reasons why they were not selected. Candidates hate the 'Valley of Death' of the 2-3 weeks after an interview without hearing from an employer.
It only takes a minute to send an email...
Followup on every step via email to build candidate loyalty and keep their impression of your organization positive. GlassDoor and other sites are getting fairly sophisticated in their reviews of organizations, make sure yours is not labeled poor due to simple followup.

Step 3: Work With A Trusted Staffing Partner

Why work with a staffing partner? Why not just do it all yourself? There are literally hundreds of articles and blog posts on this topic... Here are the key points that are relevant to working with DA&R as your staffing partner for positions in our areas of expertise...

Save time, money (yes money...), and hassle for your employees. Your people are busy. They are likely not specialists in both the area of hiring and recruiting these specific type of folks. For example, keeping up with expert project managers, business analysts, technical writers, and mid-level IT/MIS managers is quite different than petroleum engineers or marketing staff. You should pick a firm that is, has done, and keeps current on issues, salaries, and available experts in particular domains.
We know how to best describe your position to make it attractive to candidates yet be truthful and transparent.
We act as 'Project Manager' to fill each position, keeping everyone focused on making the right hire. In fact, you will likely deal with a Professional Project Manager (PMP) or an alumni of our Advanced Project Management Certificate program so rest assured nothing will fall through the cracks!
We handle most of the candidate feedback which saves staff time and inconvenience.
Unless requested to broaden a search, we know each and every candidate as alumni of our training, from our consulting engagements, professional association interactions, or from volunteer work.

Contact Us to discuss your Staffing needs now!

DA&R is ready to do some of the hard work of hiring for you.

Step 4: Make Your Offer and Negotiation

Yes, you need to be ready to negotiate... Why? Two reasons:

The days of take-it-or-leave-it hiring practices, at least for professionals, are in the past... Many if not most candidates expect to test the waters with salary, time off, and other parameters before accepting. Setting a hard stance on everything does not set a good precedent for a loyal employee relationship. Be ready to talk things over and explain your positions, even if some are non-negotiable.
You will find out more about the candidate and the local hiring environment market conditions. Just negotiating and not rejecting a question or counter-offer out of hand will buy you and your organization a lot of goodwill.

Here are some negotiating tips distilled from our courses on negotiation and from our experience negotiating with many candidates:

Seek to first to understand, then to be understood. Listen and gently question until you hit the root of the concern. Is the requested salary what they need to preserve their lifestyle? Is it just what they think they are worth in the market? Is it just a number they picked? Is it what or near what they were making before? Once you know why, you can choose a response with confidence.
Widen the discussion, don't let it be just about salary or any other one thing. You may be able to address salary concerns by educating the candidate on the many benefits of working for your organization. Shoot for Win-Win-Win (the candidate, the hiring manager and team, and the HR function.)
Consider a few of these higher salary alternatives:
- Starting and performance bonuses. Sometimes a candidate is coming off a long job search with immediate needs for cash. You could also do perhaps a few weeks salary paid in advance or as some sort of loan. Any of these might remove the initial need for cash.
- Probationary period then an automatic raise to at least mid-point assuming after establishing they are a good fit for the position and culture.
- Short feedback cycles that could be tied to a minor compensation review.
- Performance-based raise or bonus paid quarterly, short enough to matter and long enough to make sure the candidate is really performing.
Expect the candidate to come in with vacation plans and a time of scaling back of current activities such as volunteering or taking classes. You might mention working a 3-day week the fist few weeks to ease the transition or offer a quick start date if their calendar can be cleared.

Most Important

Make sure the candidate is treated as a valued person every step of the way. Remember, they all have friends and not much to lose if they feel slighted and decide to post negative reviews on social media and other sites...

We are happy to assist you in staffing just the right fit for your your contract or permanent Project Managers, Business Analysts, Technical Writers, mid-level managers, and selected technical staff. We represent several executives for interim work.

Contact Us to discuss your Staffing needs now!

DA&R is ready to do some of the hard work of hiring for you.

#ProjectManager #BusinessAnalyst #TechWriter #AustinStaffing #HireAustin

"May the favor of the Lord our God rest upon us; establish the work of our hands for us– yes, establish the work of our hands." - Psalm 90:17.

Knocking the Stupid out of Job Search & Career Enhancement for Professionals

2016-05-16

This blog is updated often, please send suggestions to Info@DataAnalysis.com if you find great Job Search resources!

Career

What we at DA&R may be able to do for you...

We have an opt-in LEADS list where we email when we have or know of a specific opportunity. Sometimes contract sometimes employee... Let us know if you want on that list!
For senior professionals, see our Staffing - Experts Available page... If you have senior level skills contact ExecAsst@DataAnalysis.com for information on how to get a listing. It will be anonymous so that opportunities come through us, no one else will know. We will need an updated resume highlighting the skills on your expert blurb.
We sometimes have limited short-term opportunities to work, pro bono, on some of our accounts, for professional associations, and some volunteer, to freshen your resume, meet a lot of good people, and maybe get hired!

Career Enhancement

There are many thin gs you can do to maintain and grow your career trajectory... Important topics include learning and more important, applying what you learn to do more for your employer or nonprofit organization you volunteer for.

As you research and add best practices, tools, and experience to your professional expertise, take a minute and document as you go. Update your LinkedIn profile, resume, and other social media areas appropriate for your industry, or yearly performance documentation to ensure you have ready answers and can present a brief summary of the area including benefits of adoption to others.

As you see in-house or external jobs you may want to apply for, grab relevant keywords and make sure your materials contain them and synonyms.

As a leader, think about documenting your current practices this way as well. Many others in your organization or even outside your organization may benefit.

Career & Resume Coach

Are you confused, frustrated, and worried…not getting results from your job search and resume? Lost in all the advice others give? Ready for a change…want to listen to something new? The PIP System is the answer to the loud job battle-cry, “how do I get attention?” 6 years in development and some 100 case study participants, the PIP System offers a new approach to Career Success and Job Search that actually changes the way we think, who are, how we and others behave and, most importantly, how the market is hiring and how to sell you!

Doug Whatley is the best, period. He will put you through a process that will focus you and help you dramatically increase your traction… If you want very intellectual help from perhaps the best resume and career coach in the business, contact Doug Whatley, be persistent… Doug Whatley LinkedIn profile https://www.linkedin.com/in/dougwhatley/ and tell him we sent you! Doug has a massive network and has been known to place a few people with great organizations too!

Job Search Resources

Austin Job Seekers Network: www.linkedin.com/groups/1696057/ Run by a DA&R alumni and sponsored by the Hill Country Bible Church has many resources, meetings, job fairs, tutorials, and other very useful tips and events.
Launch Pad Job Club: www.linkedin.com/groups/3078 Is a longstanding great group that meets Fridays in Austin and has all sorts of resources for job seekers.
Austin Digital Jobs: (Facebook Group) www.facebook.com/groups/austindigitaljobs/ and their weekly newsletter Curated career links emailer #TGIF https://theamericangenius.com/tgif/
Austin Freelance Gigs: www.facebook.com/groups/freelanceatx/
Remote Jobs: www.facebook.com/groups/901954586546769/
There are dozens of local job groups as well, check your area with search terms in Facebook such as 'Austin Job'.
There are even sites dedicated to 'experienced' older workers:
https://jobs.aarp.org/v#index - http://www.workforce50.com/ - http://www.seniorjobbank.org/
Google and Udacity free job search classes - https://techcrunch.com/2018/06/04/udacity-and-google-launch-free-career-courses-for-interview-prep-resume-writing-and-more/

Volunteering Resources

Everyone should volunteer and it is especially important for job seekers. Expand your network, increase your skills, and give back, all at the same time! Volunteering looks great on a resume, especially if you have a gap... Don't limit yourself to local opportunities, you can do a lot remotely.

Attitude

Please be mindful of your attitude... We see so many people who have been laid off, sometimes multiple times, through no fault of their own and you can feel the anger still burning in them. Don't blame others, always be cheerful. Don't be what people in the industry call, "Damaged Goods" with a chip or martyrdom on your shoulders...

"A cheerful heart is good medicine, but a crushed spirit dries up the bones." - Proverbs 17-22 NIV.